Human Resource Information System (HRIS) merges human resource management with information technology to not only simplify the decision making process, but also aid in complex negotiations that fall under the human resource umbrella. The basic advantage of a Human Resource Information System (HRIS) is to not only computerize employee records and databases but to maintain an up to date account of the decisions that have been made or that need to be made as part of a human resource management plan.

Why you need HR automation?

Running a company is much more complicated than it used to be, in many significant ways. Demands on the time and effort of company executives are higher than ever before, yet employee needs are higher as well.

Modern technology is available to meet these new needs. One main form of this technological assistance is the Human Resources Information System, or HRIS. This handy software application helps the harried employer take care of a host of human resources functions using just one handy tool. Rather than tracking employee attendance in one database program and employee performance reviews in another word processing program, an employer can use HRIS to consolidate all of that data into one convenient employee profile system.

Using HRIS, an employer can configure payroll and benefits systems, create and manage training systems, and even track performance reviews. Applications run the gamut from simple time-and-attendance trackers to entire suites of tracking and data systems. Some of these applications are customizable, allowing employers to track such data as employees' personal histories, skills, and workplace preferences. This kind of electronic data tracking makes managing employees' needs much easier and enables employers to focus on other needs. In some cases, using HRIS can mean one less employee that an employer needs to hire.

Even if an employer does have a human resources director, HRIS can streamline the process of keeping track of employees' payroll, benefits, and review data. At the very least, an HRIS suite can help eliminate the need for human resources paperwork. And the larger the company, the higher the number of employees and the more HRIS is necessary.

What benefits are derived?

By Organization

• Efficiency - Better planning - Better decision
• Cost saving / Budget controlling
• Transparency in dealings
• Clear line of vision
• Process driven - People independent
• Instant real time MIS generation
• One Employee Database
• Database updated in real time with every decision/action taken by employees specially helpful for multiple location Organisation
• Freedom from paper work
• Human error free
• No referring back to HR manual time and again as the application is configured according to the guidelines provided, avoiding employee delays and confusion.
• Complete data security from internal and external intruders
• Employee Satisfaction
• Total control over employee movement and Talent Management
• Take pre - emptive measures based on facts in order to avoid tricky situations.

By Employees

• Self Service - Single working window
• Delegation of duty
• Boosts performance - Saves time
• Automatic event reminders and escalation mails
• Empowers employees to take informed decision
• 24/7 availability
• Role based access rights to reports/data
• Cut short the waiting time
• Boosts employee moral

What you should be looking for when evaluating:

• Features
• Ease of use
• Configurability
• Scalability
• Speed of application
• Application training and support
• Set up time / Implementation time line
• Pricing
• Hidden charges
• Return on Investment
• Ongoing application running cost
• Application life cycle
• AMC terms and condition
• Technology used
• Product Roadmap

The cost of not having one:

For Organization

 Short line of vision
 Small in-house or outside developed automation tools not synchronized leading to repetition of work
 Low employee productivity
 Multiple databases prone to errors - no synchronization of data- especially in multi location Organisation
 Almost complete non availability of real time reports
 Organisation tends to be reactive rather than pro-active

For Employees

 Quality time spent more on Administrative activities rather than Strategic activities.
 Work Ques up in absence of a personnel
 Manual error prone paper activity continues
 No role clarity in absence of a mentor
 Employee unaware of company policies

Conclusion

A Human Resource Information System (HRIS) also has advantages in HR management because it curtails time and cost consuming activities leading to a more efficient HR department. This system reduces the long HR paper trail that is often found in most HR divisions of companies and leads to more productive and conducive department on the whole

For more information on HRIS visit www.employwise.com or email info@ employwise.com

Why EmployWise™?

Highly Scalable with wide-and-deep functionality

Better: A single ESS enabled system with wide and deep functionality for all HR processes

Quicker: Customization free speedy deployment and "build-as-you-go" modular flexibility

Easy: Any time, any where accessibility with great usability

Affordable: Lowest cost to acquire and total cost of ownership. Zero CAPEX, no AMCs and a clear quick payback

What is EmployWise™?

SaaS HR Software for Integrated Employee Life-cycle Management

EmployWise™ is the only HR software delivered in the Software-as-a-Service or SaaS model that provides integrated and total employee life-cycle management capabilities.

It is the single HR software built around employee self-service (ESS) you need to support employees through every phase from recruitment to separation.

EmployWise™ has 8 key modules that cover the entire employee life-cycle and you can pick and chose them to deploy them depending on what you need most with the option of adding other modules in future.

What does EmployWise™ do?

Maximize ROTI™ - Return on Talent Investment

Maximize ROTI™ is the EmployWise™ promise. EmployWise™ works on a simple premise, that employees deliver higher productivity when they are enabled and engaged.

EmployWise™ works on 3 key people dimensions: Employee Engagement, Employee Enablement and Quality of Decision Making.

EmployWise™ is a great way to bring in HR best practices and automate processes with an employee and manager self-service portal leading to lower people management costs.

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